Healthcare Administrative Operations

Stop billing sessions beyond what insurance authorized

A physical therapy practice tracks patient visit packages and authorized session counts on paper, so patients sometimes get billed for sessions beyond what their insurance actually authorized. Build a system that tracks usage against the real authorization.

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A paper tally doesn't stop the next session from being booked

Without a system tracking sessions used against sessions authorized, it's easy to keep scheduling and billing past the limit—leaving the practice or patient on the hook for sessions insurance never approved.

Track authorized session counts against actual usage, and flag reauthorization needs before the count runs out.

From authorization to reauthorization
  1. 1. Patient is set up with a treatment plan and authorized session count
  2. 2. Sessions are scheduled against the treatment plan
  3. 3. Therapist documents progress and exercises after each session
  4. 4. Session usage is tracked against the authorized count
  5. 5. Approaching or exceeding authorization triggers a reauthorization request
Who uses it

Three views of the same treatment plan

Therapist

Document progress and exercises after each session, tied to the patient's treatment plan.

Patient (portal, optional)

See scheduled sessions and remaining authorized visits.

Practice admin/billing

An authorization usage dashboard, and a reauthorization pipeline before limits are hit.

What the system tracks and automates

Records

Patients, treatment plans, authorized sessions, session notes, billing.

Automations

Authorization-usage alerts, reauthorization reminders, and billing generation.

Custom logic

Payer-specific authorization rules, and treatment-plan templates by condition.

Platform

Own the application. P2HS runs the platform.

Example build brief

Example prompt
Build a therapy practice management app with treatment plans and authorized session counts, session scheduling and progress notes, usage tracking against authorization, and reauthorization reminders.

Scenarios to test in your preview

  • A session must not be billed beyond the authorized count without a new authorization on file.
  • A cancelled session must not consume an authorized visit from the count.
  • Reauthorization must carry forward the treatment plan's progress notes, not start documentation over.
FAQ

Common questions about therapy practice software

Who is this for?

Physical, occupational, and speech therapy practices that bill against insurance-authorized session counts.

Is this HIPAA compliant?

This page does not claim HIPAA, EHR, or medical-record compliance. See security & compliance for our precise posture.

Does this submit reauthorization requests automatically?

It flags when reauthorization is needed. Start with manually submitted requests, since payer processes vary.

Related platform pages

See how therapy practice management fits into the wider P2HS platform.

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Build the therapy app that tracks the real authorized count

Describe the workflow. Review the foundation. Launch it on your own domain.

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